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Knowledge is Power
Tips and tools for getting the most from HydroApps
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Creating Schedules in HydroApps
This video shows how to build a schedule in HydroApps using templates or manual shifts. Learn how to assign positions, set times, and repeat shifts to match your staffing needs.
How to Request a Sub or Trade a Shift
Need to miss a shift? Learn how to request a sub or trade a shift using HydroApps’ Schedule Manager. This quick tutorial shows you how to navigate your Schedule Dashboard, select the shift, and send a sub request with optional notes. Perfect for lifeguards, aquatics staff, and pool employees managing their schedules.
Shift Changes - Manager View
Learn how to manage schedule changes in HydroApps Schedule Manager. This guide covers assigning available staff to open shifts, reassigning shifts, filling shifts posted for trade, and monitoring staff hours to prevent over-scheduling. Streamline your staffing process and ensure optimal coverage at your aquatic facility.
Viewing Your Schedule (Employee View)
Learn how to use HydroApps’ Schedule Dashboard to stay on top of your shifts. This guide shows you how to view today’s and upcoming shifts, navigate week by week, pick up open shifts, request trades, and monitor pending manager approvals. With clear steps for using the My Schedule and Open Shifts cards, you’ll streamline your aquatic facility scheduling and confidently manage your hours.
Assigning Shifts in Schedule Manager
Easily assign staff to shifts in HydroApps’ Schedule Manager. This guide covers manual assignments, availability checks, and using SwiftShift for auto-scheduling—all designed to help aquatic professionals streamline operations and avoid double-booking.
Creating A Schedule Template
Easily create a reusable schedule template in HydroApps to simplify staff scheduling at your aquatic facility. This guide walks you through setting up weekly templates, assigning shifts, and using them to build consistent schedules all season long.
Managing Facility Positions
Easily edit facility positions in HydroApps to keep your schedule accurate and organized. Learn how to update roles, assign abbreviations and colors, and manage who shows up in your schedule with just a few clicks. Ideal for admins looking to streamline operations.
How to Record an In-Service: A Step-by-Step Guide for Admins and Managers
Learn how to create, schedule, and log in-service trainings in HydroApps. This guide walks you through the process from both admin and manager perspectives—covering agenda setup, assigning trainers, capturing attendance, and generating reports to ensure effective, compliant staff training.
Assigning Checklists
Learn how to assign and update checklists in HydroApps to match your facility’s needs. This video covers customizing, unassigning, and reassigning checklists to ensure your changes go live and your team stays compliant.
Forms: How to Create/Edit Forms with Reporting
Learn how to create and customize digital forms in HydroApps for tasks like day camp check-ins, internal reports, and more. This video covers dynamic question types, required fields, email alerts, reporting, and best practices to help your aquatics facility streamline operations. Need help? Contact HydroApps support for guidance.
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